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Administrative Assistant at FHI 360

  • Manager Administration/ Office/ Operations
  • Anywhere
  • Applications have closed
  • Minimum of 1-year experience in NGO is required


We are recruiting to fill the position below:

Job Title: Administrative Assistant

Requisition: 2020201165

Location: Damaturu, Yobe

Job Field: Manager Administration/ Office/ Operations

Job Type: Full time

Supervisor: Senior Finance & Administrative Officer

Basic Function

  • Under the direction of the Senior Finance & Administrative Officer, the Administrative Assistant will provide administrative and logistical support for assigned staff members

Duties and Responsibilities

  • Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.
  • For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
  • Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.
  • Compose general correspondence, schedules and memoranda as needed.
  • Assist with production of non-routine publications, e.g. specific brochures.
  • Assist with production of presentation materials for staff members.
  • Use initiative to improve workflow and improve systems for clerical functions.
  • Prepare minutes for meetings and follow up with staff members for action items.
  • Develop and manage a database and record-keeping system for assigned areas.
  • Organize and set-up internal meeting

Qualifications and Requirements

  • University degree, recognized equivalent or HND.
  • Minimum of 1-year experience in NGO is required
  • Familiarity with international NGO is an advantage.
  • Familiarity with administrative and secretarial skills is an advantage.
  • Experience with large complex organization is preferred.

Knowledge, Skills and Abilities:

  • Knowledge of general office practices and administrative procedures.
  • Report to supervisor on variances and status on regular basis.
  • Resourceful in gathering and providing information.
  • Knowledge of budget preparation and monitoring.
  • Excellent written, oral, interpersonal and organization skills.
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
  • Well developed computer skills, including knowledge of Microsoft office products.
  • Typing skills.

Application Closing Date
2nd August, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online


  • The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties
  • This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.